Finding the perfect nanny to work with your family is an exciting and rewarding experience. Once you’ve found the person that you want to hire, you’ll need to verify your nanny’s work eligibility and be sure that she can work legally in the United States. To do this, the law requires that you fill out a Form I-9 no later than the first day of your nanny’s employment. This is an easy form to fill out and you will need to have your nanny fill out the first section. You do not need to submit this form to anyone, but it should be kept on record for at least 3 years after the initial hiring date, or one year after the date employment is terminated, whichever is later..
Your nanny will also need to provide various documents to prove authentic identity and that she is authorized to work in the country. Here are some of the documents that will prove identity and the ability to work in the U.S.
- Social Security Card
- U.S. passport
- Permanent resident alien card (form I-551)
- Foreign passport that has an I-551 stamp
- Employment authorization document with photograph (form I-776)
If your nanny doesn’t have any of these, she will need to provide either a government ID card, driver’s license, or voter’s registration card to establish identity. To establish legal work authorization, she will need to provide either a U.S. birth certificate, social security card, a U.S. citizen ID card (form I-197), or an ID card for use of resident citizen (form I-179).
Not sure where to start when it comes to hiring a nanny or other household employee? Our team at Homework Solutions can help get the forms you need filled out and answer any other questions you may have about your nanny’s payroll, taxes or employment.