---
title: What Can (and Can’t) Be Deducted from a Household Employee’s Paycheck
description: Learn what household employers can and can’t deduct from a nanny or caregiver’s paycheck. From taxes and wage advances to uniforms and state laws, HomeWork Solutions explains it all—clearly and legally.
image: https://info.homeworksolutions.com/hubfs/HWS-What-Can-and-Cant-Be-Deducted-from-a-Household-Employees-Paycheck.jpg
---

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[Home](http://www.homeworksolutions.com) / [Our Blog](https://info.homeworksolutions.com) / What Can (and Can’t) Be Deducted from a Household Employee’s Paycheck

# What Can (and Can’t) Be Deducted from a Household Employee’s Paycheck

Posted by [HomeWork Solutions](https://info.homeworksolutions.com/blog/author/homework-solutions) on 10/8/25, 10:34 AM

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Hiring someone to work in your home—whether it’s a nanny caring for your children, a caregiver supporting an elderly parent, or a housekeeper helping manage your household—means stepping into the role of a [household employer](https://www.homeworksolutions.com/knowledge-center/family-legal-nanny-payroll-its-worth-it/). Along with that role comes the responsibility of handling payroll correctly, including understanding what you’re allowed to deduct from your employee’s paycheck.

It might seem logical to deduct the cost of a broken item or a uniform, but labor laws are quite specific—and often strict—about what’s legal and what’s not. Improper deductions can lead to compliance issues, penalties, or worse, damage the trust you’ve worked hard to build with your employee.

Here’s a clear look at what you *can* deduct from your household employee’s wages—and what you definitely *shouldn’t*.

## What You *Can* Deduct from an Employee’s Pay

### Payroll Taxes: Social Security, Medicare, and Income Tax

As a household employer, you are [required to withhold](https://www.homeworksolutions.com/knowledge-center/what-payroll-taxes-does-a-nanny-housekeeper-maid-pay/) your employee’s share of **Social Security and Medicare taxes** (commonly referred to as FICA taxes). This amounts to 7.65% of gross wages. You, as the employer, must also match that amount and pay your share.

Withholding **federal and state income taxes**, however, is a bit more nuanced:

- **Federal income tax withholding is optional**. A best practice is to have your employee complete **Form W-4**.
- **State income tax withholding depends on your state**. For example, [**Arizona does *not* permit**](https://www.homeworksolutions.com/knowledge-center/why-arent-arizona-state-taxes-withheld-from-my-paycheck/) **household employers to withhold and remit state income taxes** on behalf of their household employees—even if the employee asks you to. It’s the employee’s responsibility to make estimated payments directly to the state.

Make sure to [check your state’s specific rules](https://www.homeworksolutions.com/knowledge-center/household-employment-laws-by-state/) before setting up withholdings, and when in doubt, speak to a household payroll expert.

### Court-Ordered Wage Garnishments

If your employee has a court-ordered [wage garnishment](https://www.homeworksolutions.com/knowledge-center/wage-garnishment-order/)—such as for child support, unpaid taxes, or other legal judgments—you are legally required to comply. The garnishment order will specify the amount to withhold and where to send the payment. Ignoring it can put you at risk of legal penalties, even if the amounts seem small.

These deductions are mandatory and should be handled promptly and accurately.

### Voluntary Deductions for Benefits

If you offer your employee optional benefits—such as health insurance, dental coverage, or contributions to a retirement plan—you may deduct the employee’s portion of the contribution **as long as the deduction is voluntary and documented in writing**.

The key here is consent and clarity. You and your employee should agree in advance on the deduction amount, frequency, and what it covers. This agreement should be in writing and signed by both parties.

### Repayment of a Wage Advance

If you provide your household employee with a **wage advance**—for example, they request an early paycheck or need help with an emergency expense—you may deduct the repayment from future wages. However, there are a few important guidelines:

- **You must have a written agreement** that clearly outlines the amount of the advance, the repayment schedule, and the method of deduction.
- Many states have stricter laws than the federal baseline, so you must check your specific state and local regulations.

Treat this like any financial agreement: document everything and keep the lines of communication open.

### State-Mandated Withholding Programs

Some states require household employees to contribute to state-run benefit programs, which means **you may be required to withhold these amounts from their pay**. These programs [vary by state](https://www.homeworksolutions.com/knowledge-center/household-employment-laws-by-state/) and may include:

- **State Disability Insurance (SDI)** – required in states like California, New Jersey, and New York.
- **State-sponsored retirement programs** – some states, like California, Oregon, and Illinois, require enrollment in state retirement plans that involve employee contributions through payroll deduction.

If you’re unsure whether your state has such a program, don’t assume—it’s worth checking with a payroll provider or state labor agency to confirm your responsibilities.

## Deductions That Are *Not* Allowed

Now let’s cover what you **can’t** deduct—no matter how justified it might feel. These rules are designed to protect workers, and the penalties for violating them can be significant.

### Uniforms and Equipment

If your employee needs a uniform or specific tools to perform their duties, **you cannot deduct the cost** if it would bring their pay below minimum wage. This is a [federal rule](https://www.dol.gov/agencies/whd/fact-sheets/16-flsa-wage-deductions), and many states have additional restrictions.

If you want your nanny to wear a specific shirt or your caregiver to use certain equipment, that’s absolutely fine—but you should discuss this during the interview process, and provide and pay for it yourself.

### Accidental Damage to Property

Whether a broken glass, a dropped phone, or a torn curtain—accidents are part of any job. **You are not allowed to deduct pay for property damaged during the normal course of work**, unless the employee acted with clear intent or extreme negligence. And even then, proving it can be tricky and potentially lead to disputes.

This may feel frustrating, especially when the damage is costly, but labor laws protect employees from shouldering these kinds of losses.

### Cash Shortages or Mistakes

Did your employee overpay a service provider or misplace cash during a grocery errand? Unfortunately, unless you have proof that the mistake was intentional, you cannot deduct those costs from their wages.

Even honest mistakes are part of the employer's risk in the eyes of the law.

### Meals and Lodging (With Restrictions)

Providing meals or housing for your employee? In some cases, **you may assign a fair market value** to those perks and count them as part of compensation—but only if [certain conditions are met](https://www.homeworksolutions.com/knowledge-center/we-are-hiring-a-live-in-nanny-how-do-you-figure-her-room-and-board-for-tax-purposes/).

These rules vary **significantly by state**, and improper valuation or documentation can cause wage violations.

This is a complex area of household employment law and should be handled carefully—ideally with the guidance of a payroll specialist.

## Payroll Deductions: It’s About Trust and Compliance

Running a compliant household payroll isn't just about avoiding fines or paperwork. It’s about creating a respectful, transparent, and fair work environment. When deductions are handled legally and clearly, it helps build mutual trust between you and your employee.

Incorrect or undocumented deductions—even if made with good intentions—can lead to wage disputes, complaints to labor authorities, or audits. But with a little guidance, household payroll doesn’t have to be overwhelming.

## Let the Experts Handle It

At **HomeWork Solutions**, we’ve been helping families handle legal, stress-free household payroll since 1993. We understand the unique challenges of hiring in the home—and we make it easy to stay compliant, from paycheck to tax filing.

Whether you need help setting up payroll deductions, managing taxes, or ensuring you’re following your state’s latest rules, we’re here for you. Schedule a [complimentary household employment consultation](https://www.homeworksolutions.com/contact-us/).

 Topics: [nanny](https://info.homeworksolutions.com/blog/topic/nanny), [agency](https://info.homeworksolutions.com/blog/topic/agency), [senior](https://info.homeworksolutions.com/blog/topic/senior), [CPA](https://info.homeworksolutions.com/blog/topic/cpa), [household employee paycheck deductions](https://info.homeworksolutions.com/blog/topic/household-employee-paycheck-deductions), [legal payroll deductions for nannies](https://info.homeworksolutions.com/blog/topic/legal-payroll-deductions-for-nannies), [illegal payroll deductions household staff](https://info.homeworksolutions.com/blog/topic/illegal-payroll-deductions-household-staff), [household employer payroll compliance](https://info.homeworksolutions.com/blog/topic/household-employer-payroll-compliance), [wage advance repayment agreement](https://info.homeworksolutions.com/blog/topic/wage-advance-repayment-agreement), [HomeWork Solutions payroll services](https://info.homeworksolutions.com/blog/topic/homework-solutions-payroll-services), [nanny payroll deductions](https://info.homeworksolutions.com/blog/topic/nanny-payroll-deductions), [household payroll laws by state](https://info.homeworksolutions.com/blog/topic/household-payroll-laws-by-state)

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- [what do after hiring a caregiver for my parent (1)](https://info.homeworksolutions.com/blog/topic/what-do-after-hiring-a-caregiver-for-my-parent)
- [what forms does a nanny fill out (1)](https://info.homeworksolutions.com/blog/topic/what-forms-does-a-nanny-fill-out)
- [what is the right way to pay a nanny (1)](https://info.homeworksolutions.com/blog/topic/what-is-the-right-way-to-pay-a-nanny)
- [what to ask a nanny (1)](https://info.homeworksolutions.com/blog/topic/what-to-ask-a-nanny)
- [what to do if nanny files for unemployment (1)](https://info.homeworksolutions.com/blog/topic/what-to-do-if-nanny-files-for-unemployment)
- [which state do I pay household employee taxes in (1)](https://info.homeworksolutions.com/blog/topic/which-state-do-i-pay-household-employee-taxes-in)
- [why should I pay my nanny on the books (1)](https://info.homeworksolutions.com/blog/topic/why-should-i-pay-my-nanny-on-the-books)
- [work agreement (1)](https://info.homeworksolutions.com/blog/topic/work-agreement)
- [workers' compensation for caregivers (1)](https://info.homeworksolutions.com/blog/topic/workers-compensation-for-caregivers)
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- [workers’ compensation for nannies (1)](https://info.homeworksolutions.com/blog/topic/workers-compensation-for-nannies)
- [works in my home (1)](https://info.homeworksolutions.com/blog/topic/works-in-my-home)

see all

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